For owners of a strip center or a few storefronts

Retail Property Management Software
for Small Strip and Storefront Owners

Retail space has its own lease terms, and the software has to keep up with them: anchors and inline tenants, shared CAM costs, percentage rent and co-tenancy. Here is what to look for, a worked strip-center example and an honest account of what SealedFolio covers.

See the worked example See SealedFolio's two plans

Retail lease terms and what software has to do with them

TermWhat it meansWhat the software must doSealedFolio
Base rent and expiryMonthly rent and lease end per suiteRent roll, expiry warningsYes; leases ending in 30 days are flagged
CAM, taxes and insuranceShared costs passed through by pro rata shareEstimate, bill and reconcile yearlyRecords costs and payments; no reconciliation
Percentage rentExtra rent on sales above a breakpointCollect sales reports, compute overageNo
Co-tenancyRent relief if the anchor leavesTrack the clause and the triggerKeep it in the lease document and notes
Security depositDeposit or letter of creditTrack amount and returnDeposit stored per lease

The full list of commercial lease dates to keep is in commercial real estate software without the 50-unit minimum.

Worked example: a seven-suite strip center

Diagram of the retail property management example: a seven-suite strip center with 23,800 dollars of monthly rent, an anchor paying 40% and 4,100 dollars a month at risk under co-tenancy
Seven-suite strip center rent roll. Diagram by SealedFolio.
  1. The rent roll. A pharmacy anchor pays $9,500 a month and six inline shops pay $14,300 between them: $23,800 a month, $285,600 a year of base rent.
  2. CAM. Shared costs run $62,000 a year. The inline shops cover 12,000 of the center's 30,000 square feet, so their share is 40%, $24,800, billed at about $2,067 a month.
  3. The anchor risk. The pharmacy is 40% of base rent, and three inline leases have co-tenancy clauses that cut their rent by half if it goes dark. That puts another $4,100 a month at risk.
  4. The action. The anchor lease ends in 3 years. The owner tracks that date, the co-tenancy suites and the year-end CAM true-up, and starts the renewal 18 months out.

To check what the center is worth on that income, see commercial real estate valuation software and the cap rate calculator.

Where SealedFolio fits, and where it does not

The live SERP for this search is led by Yardi, AppFolio, TenantCloud, DoorLoop, MRI, Buildium and Rent Manager, platforms that bill tenants and run CAM reconciliations. SealedFolio is not that. It is the owner's books for a retail property: tenants and leases per suite, rent and CAM payments as income, expenses by category, NOI, mortgages, budgets and Schedule E or T776, in an encrypted vault on your own Mac or Windows PC.

If a property manager or bookkeeper already runs the tenant billing, SealedFolio gives you the owner's view next to it, kept in local property management software rather than a vendor's cloud. A retail brand renting many storefronts is on the other side of the lease; SealedFolio's comparison of lease software for chains with many storefronts and for their landlords lists those tools. For the investment view across several buildings, see commercial real estate portfolio management software.

The owner's books for a retail property

SealedFolio Pro is $19 a month or $179 a year for up to 3 properties. Portfolio is $39 a month or $297 a year for unlimited properties. Both come with a 30-day money-back guarantee.

See SealedFolio pricing

Retail property management software: frequently asked questions

What makes retail property management different?

Retail leases carry terms other property types rarely have: CAM charges shared by tenants, percentage rent above a sales breakpoint, co-tenancy clauses tied to an anchor, and radius restrictions. The rent roll matters more because one anchor can carry the center.

What is CAM in a retail lease?

Common area maintenance: the shared costs of parking, landscaping, lighting, snow removal and similar, passed through to tenants by their pro rata share and reconciled against actual costs once a year.

Which software handles CAM reconciliation?

Commercial platforms such as Yardi, MRI, AppFolio's commercial tier and Rent Manager do CAM reconciliation and tenant billing. SealedFolio does not; it records the CAM costs and payments so the owner or accountant can reconcile them.

Is SealedFolio good for a single strip center?

For the owner's books, rent roll, lease dates, NOI, debt and taxes, yes. If you need CAM reconciliation, percentage rent billing or a tenant portal, pair it with a commercial platform or a bookkeeper who does reconciliations.