Multi-Location Lease Management Software
Compared, by Who Each Tool Is Built For

Best multi-location lease management software, by situation

Each line below names the multi-location lease management software that fits one buyer, and SealedFolio appears only where it fits. The evidence for each line is the vendor's own site as SealedFolio read it on 23 October 2026.

• Best for a franchise or restaurant group tracking the leases it rents: Leasecake. Its pricing page says it is "trusted by multi-location tenants" and that it "costs less than 1% of rent", with the actual price by request. It covers lease management and ASC 842 and IFRS 16 lease accounting.
• Best for a tenant that wants abstraction services done for it: Occupier. Occupier prices per lease and per module with unlimited users, and sells lease abstraction, amendment and audit services on top. Its FAQ says most customers go live within 4 to 6 weeks and that it is built for commercial tenants, not landlords.
• Best for audited lease accounting across asset types: Visual Lease or FinQuery. Visual Lease lists ASC 842, IFRS 16 and GASB 87 and 96 compliance, and its pricing page shows no figures. FinQuery's LeaseQuery covers lease tracking, critical alerts and accounting, and its pricing page asks you to call or request a quote.
• Best for enterprise real estate teams with thousands of leases: CoStar Real Estate Manager. Its lease administration page is written for teams that "manage thousands of leases" and lists SOC 1 and SOC 2 controls and single sign-on. Pricing is by demo request.
• Best for commercial landlords who bill tenants and reconcile CAM: Re-Leased. Core and Pro plans include outgoings and CAM, a tenant portal and unlimited entities, priced on request; Enterprise is for over 1,000 tenancies.
• Best for an owner of a few buildings in several cities who wants the records on their own computer: SealedFolio. SealedFolio Portfolio is $297 a year for unlimited properties, groups buildings into named portfolios such as one per city, and flags leases ending in the next 30 days. It does not collect rent or bill CAM.

Tenant side or landlord side: what multi-location lease management vendor pages leave out

The phrase "multi-location lease management software" is used by both camps, and SealedFolio sits in only one of them. Occupier states it plainly in its FAQ: lease management covers "a tenant's real estate portfolio", and "Occupier is lease management software built specifically for commercial tenants, not property managers or landlords." Re-Leased and Buildium are the reverse: they invoice tenants, collect rent and run CAM or service charges for the owner.

The difference shows up in the record. A tenant-side tool tracks what you owe: rent you pay, options you hold, landlord obligations, and the lease liability your auditor wants. A landlord-side tool tracks what you are owed: rent coming in, deposits you hold, vacancy risk, and the building's books.

Three trade-offs the vendor pages do not lead with:

• Every occupier tool here is quote-only. Leasecake, Occupier, Visual Lease, FinQuery and CoStar Real Estate Manager publish no price, so you cannot compare them without five sales calls.
• Setup is a project. Occupier says most customers go live in 4 to 6 weeks, and it sells abstraction services to get leases loaded. Budget staff time for someone to check every abstracted date.
• Your leases sit on the vendor's servers. That is how teams share them, and it is also why CoStar lists SOC 1 and SOC 2 controls. SealedFolio takes the other approach: one owner's records in an encrypted file on their own computer, with no shared team logins.

Worked example: multi-location lease management in SealedFolio for 4 buildings in 3 cities

This worked example runs a landlord's multi-location lease management through SealedFolio. The owner holds a Dayton retail strip, a Columbus flex building, a Columbus office and a single-tenant pad in Cincinnati, with 11 commercial leases between them.

1. Pick the plan. Four properties is one more than SealedFolio Pro covers, so the owner buys SealedFolio Portfolio at $297 a year, per sealedfolio.com/pricing. Units inside a building are not counted.
2. Group by city. Under Settings, Portfolios, the owner creates Dayton, Columbus and Cincinnati and assigns each building to one.
3. Enter the 11 leases. Each tenant record gets lease start and end, monthly rent, payment day and deposit: $18,600 a month from 5 suites in Dayton, $12,900 from 3 in the Columbus flex building, $7,400 from 2 in the Columbus office and $6,100 from the Cincinnati pad. That is $45,000 a month, $540,000 a year. The signed PDFs are attached to each property.
4. Look at one region. Choosing Columbus in the sidebar switcher lists the 2 Columbus buildings under "Your Properties" and narrows "Coming up in 30 days" to Columbus leases and insurance. The 5 Columbus leases add up to $20,300 in scheduled monthly rent. Dashboard totals still cover all portfolios, and its income figure comes from recorded transactions rather than that lease-rent sum.
5. Cover the notice deadline. The Columbus office tenant's lease ends August 31 with a 6-month renewal notice, so the decision date is February 28. SealedFolio's 30-day warning would arrive in August, far too late, so the owner writes February 28 in the tenant notes and puts it on a calendar.
6. Send the lender one rent roll. The rent roll report lists all 11 tenants across the 4 buildings for the month and exports to CSV.

The gap in step 5 is real: SealedFolio flags lease ends, not notice deadlines, so a multi-site owner still needs a calendar for notice dates. For a single building's lease checklist, SealedFolio's commercial lease tracking guide for small landlords lists every date to record per suite.

What SealedFolio does for multi-location leases, and what it does not

SealedFolio handles the owner's side of multi-location lease management for buildings you own:

• Leases per tenant and unit at every property, with lease start and end, rent, payment day and deposit.
• Named portfolios to group buildings by city, region or owning company. The switcher narrows the dashboard property list and upcoming items; dashboard totals cover all portfolios.
• A 30-day list of leases and insurance policies ending soon, on the dashboard.
• One rent roll across every property, exportable to CSV, plus per-property books, Schedule E and T776.
• Mac and Windows, with the data in an encrypted file on your own computer; Pro activates on 2 computers and Portfolio on 3.

SealedFolio does not manage leases your business rents from someone else, run ASC 842 or IFRS 16 schedules, abstract leases with AI, reconcile CAM, bill tenants, collect rent or give a team separate logins. For the rest of the owner's commercial setup, see SealedFolio for commercial owners without a 50-unit minimum, and for value, debt and concentration across several buildings, the guide to running a portfolio of a few commercial buildings. The rent roll report used in step 6 above is covered column by column in SealedFolio's local property management and rent roll software overview.